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Administrative Assistant for Document Control




Subject to Experience








28 Oct 2019

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We are seeking to employ a strong administrative assistant to join the Document Control team. This individual will be a team player, who is an enthusiastic self-starter, assertive, confident, with great attention to detail and communication skills to work in a dynamic design office. The candidate will take pride and ownership of projects they look after and will be eager to assist where possible.


  • Manage and control the drawings and correspondence between the BW project team and external parties such as the client, sub-contractors and designers, ensuring that the latest revisions are administered and distributed promptly.
  • Maintain, upload and download documents on several Control Data Environment (CDE) document management systems.
  • Support and train team members in the use of document control systems.
  • Maintain the document control processes and ensure appropriate storage of hard and soft copy material.
  • Ability to keep various Action and Decision logs up to date in which the teams will use frequently.
  • Liaise with Project teams to gather any document management updates, deviations, or Client authorized instructions.
  • Ensure that paperwork is being captured correctly and being filtered through to all those necessary.
  • Perform quality assurance (QA) checks of all technical documentation (documents & drawings) with regards to legibility and numbering of file formats and verification/revision identification according the official approved document standards set by clients.
  • Issue Transmittals and distribute documentation as per the approved Master Distribution Matrix and Project instructions.
  • Provide input and support on day-to-day issues related to construction document management.
  • Dealing with Request for Information (RFI’s) etc.


  • Favourable if candidate have experience with programs such as 4 Projects, Conject, Asite, Aconex and Sharepoint.
  • Confidence and great communication skills are essential
  • Well organised and able to stay focused when under pressure
  • Ability to work with no supervision and on own initiative
  • Ability to work in a team setting, alongside all levels in the company
  • Candidate must have the ability to multi-task

100 Gray's Inn Road, London, WC1X 8AL